Veterans Day Festival

VETERANS DAY FESTIVAL

Vendor/Exhibitor Application

Event Details:

VETERANS DAY FESTIVAL

The Samanea Mall 1500 Old Country Rd. Westbury, NY

12pm - 5pm

Saturday November, 11th 2023

**Application at the bottom of page. Please carefully review the details below:

The Venue Provides the Following:

Parking
Bathrooms
Elevator/Escalator

NOT INCLUDED:

WE WILL NOT SUPPLY TABLES. ALL VENDORS/EXHIBITORS ARE TO PROVIDE THEIR OWN TABLES, CHAIRS AND DISPLAYS. VENDOR FEE IS BASED ON SPACE NEEDED **NOT TABLES/DISPLAYS PROVIDED.

PLEASE NOTE: We can not accommodate space location requests. Vendors/exhibitors must provide their own table, chairs, displays, and payment collection methods, hand trucks, shopping bags. Outlets are limited, space near outlets will be reserved for food vendors first. Extension cords will not be provide, and no cords may be in aisles where guests will walk.

VENDOR/EXHIBITOR SPACE SIZES:

6'X6' foot Vendor Floor Spaces - Indoor -
8'x8' foot Vendor Floor Spaces - Indoor - Tents Allowed, No Larger than 8x8
10'x10' Vendor Floor Spaces - Indoor - Tents Allowed, No Larger than 10x10
15x15' Vendor Floor Spaces - Indoor
Food Truck Spots - Outdoor *Limited

PLEASE NOTE THERE IS A LIMIT OF:

120 INDOOR VENDOR SPACES AVAILABLE
4 OUTDOOR FOOD TRUCKS SPOTS AVAILABLE

SPONSORSHIP SPACE: PLEASE EMAIL INFO@LIPOPUP.COM FOR DETAILS ON BECOMING AN EVENT SPONSOR

All plastic folding tables must be covered with a table cloth or draping for esthetic purposes. All additional inventory or supplies must be neatly tucked under your display or behind it.

We ask that you do not permanently fix anything to our walls, you may use tape or command strips if you need to hang products or signage. Event space must be returned completely empty of all items, displays, and trash at the end of the event.

Vendors are fully responsible for their tables, displays and products during the event. L.I. Pop-Up will not assume any responsibility for lost or stolen items. Please ensure your table is not left unattended.

VENDORS/EXHIBITORS WILL ENSURE THEIR SPACE IS LEFT CLEAN AND EMPTY AT THE END OF THE EACH EVENT DAY. ANY GARBAGE OR CLEAN UP LEFT BEHIND MAY RESULT IN A CLEAN UP FEE OF $200 DOLLARS AS PER THE SAMANEA MALL.

Event Times:

Load In: 9:45AM- 11:45AM- Vendors/Vehicles must be fully set up 15 minutes prior to doors opening.

Event Hours: 12:00PM - 5:00PM

Load Out: 5:30PM - 7:00PM

Note: We are unable to assist in load in and load out. Please ensure you are prepared.

After load in is complete vendors must move their vehicles to the back of parking structure, to save priority parking for attendees.

Applications and Approval:

No Application is considered completed without vendor/exhibitor payment. No Spots will be reserved, until payment is complete.

All Applications will be reviewed by the Event Director. Once approved, you will be emailed a link to complete vendor payment.

**Please see FAQ Page for the most commonly asked questions.

Vendor/Exhibitor Pricing:

6x6 Foot Space: $75.00
8x8 Foot Space: $150.00
10x10 Foot Space: $225.00
15x15 Foot Space: $425.00
Food Truck Spot: $225.00

*PRICING IS FOR SPACE* NO TABLES ARE PROVIDED. *Spaces are limited.

Refunds will be issued for refund requests received on or before 5 days prior to selected market. A 10% processing fee will be deducted from all refunded amounts. After refund window, no refunds will be issued. If the event is rescheduled, all purchases will be honored for the rescheduled event date or may be refunded in full. If the event is canceled, all purchases will be refunded in full. After submitting your refund request in writing by email to grace@madesocialmanagement.com, please allow up to five (5) business days to process your refund request.