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ONCE UPON A HOLIDAY

Vendor/Exhibitor Application 

Event Details:

 

ONCE UPON

 

A HOLIDAY

 

 

The Samanea Mall 1500 Old Country Rd. Westbury, NY

11am - 5pm 

Saturday December,16th 2023 

**Application at the bottom of page.  Please carefully review the details below:

The Venue Provides the Following:

  • Parking  

  • Bathrooms

  • Elevator/Escalator 

NOT INCLUDED:

  • WE WILL NOT SUPPLY TABLES.  ALL VENDORS/EXHIBITORS ARE TO PROVIDE THEIR OWN TABLES, CHAIRS AND DISPLAYS.  VENDOR FEE IS BASED ON SPACE NEEDED **NOT TABLES/DISPLAYS PROVIDED.  

PLEASE NOTE:  We can not accommodate space location requests.  Vendors/exhibitors must provide their own table, chairs, displays, and payment collection methods, hand trucks, shopping bags.  Outlets are limited, space near outlets will be reserved for food vendors first. Extension cords will not be provide, and no cords may be in aisles where guests will walk.  

VENDOR/EXHIBITOR SPACE SIZES:

  • 6'x6' Vendor Space, Hallway: $60.00

  • 8'x8' Vendor Space, Hallway: $80.00

  • 6'X6' Vendor Spaces, Main Floor: $85.00

  • 8'x8' Vendor Spaces, Main Floor: $120.00  (Tents Permitted, No Larger than 8x8)

  • 10'x10' Vendor Spaces, Main Floor: $155.00  (Tents Permitted, No Larger than 10x10)

  • 20'x20' Vendor Spaces, Main Floor: $300.00 (Tents Permitted, No Larger than 20x20)

  • Food Truck Spots, Outdoor: $200.00 

 

*PRICING IS FOR SPACE* NO TABLES ARE PROVIDED.  *Spaces are limited.

Floor Plan:

This Event floor plan consists of three (3) event areas. 

Main Event Floor A: 15,000 Sqft Atrium

Main Event Floor B: 12,000 Sqft Atrium

Hallway: 5,500 Sqft (Connects Floor A to Floor B)

 

 

 

 

 

 

 

 

 

 

 

PLEASE NOTE THERE IS A LIMIT OF:

  • 120 INDOOR VENDOR SPACES AVAILABLE 

  • 4 OUTDOOR FOOD TRUCKS SPOTS AVAILABLE 

SPONSORSHIP SPACE: PLEASE EMAIL INFO@LIPOPUP.COM FOR DETAILS ON BECOMING AN EVENT SPONSOR

  • All plastic folding tables must be covered with a table cloth or draping for esthetic purposes.  All additional inventory or supplies must be neatly tucked under your display or behind it. 

 

  • We ask that you do not permanently fix anything to our walls, you may use tape or command strips if you need to hang products or signage.  Event space must be returned completely empty of all items, displays, and trash at the end of the event.  

 

  • Vendors are fully responsible for their tables, displays and products during the event.  L.I. Pop-Up will not assume any responsibility for lost or stolen items.  Please ensure your table is not left unattended.   

  • VENDORS/EXHIBITORS WILL ENSURE THEIR SPACE IS LEFT CLEAN AND EMPTY AT THE END OF THE EACH EVENT DAY.  ANY GARBAGE OR CLEAN UP LEFT BEHIND MAY RESULT IN A CLEAN UP FEE OF $200 DOLLARS AS PER THE SAMANEA MALL.

 

Event Times:

Load In: 8:30AM-  10:45AM-  Vendors/Vehicles must be fully set up 15 minutes prior to doors opening.

Event Hours: 11:00AM - 5:00PM

Load Out: 5:30PM - 7:00PM 

Note: We are unable to assist in load in and load out.  Please ensure you are prepared.  

After load in is complete vendors must move their vehicles to the back of parking structure, to save priority parking for attendees. 

Applications and Approval: 

No Application is considered completed without vendor/exhibitor payment.  No Spots will be reserved, until payment is complete.  

All Applications will be reviewed by the Event Director.  Once approved, you will be emailed a link to complete vendor payment. 

**Please see FAQ Page for the most commonly asked questions. 

 

Refunds will be issued for refund requests received on or before 5 days prior to selected market. A 10% processing fee will be deducted from all refunded amounts. After refund window, no refunds will be issued. If the event is rescheduled, all purchases will be honored for the rescheduled event date or may be refunded in full. If the event is canceled, all purchases will be refunded in full. After submitting your refund request in writing by email to grace@madesocialmanagement.com, please allow up to five (5) business days to process your refund request.

ONCE UPON A HOLIDAY VENDOR APPLICATION
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