📍 EVENT LOCATION

Eisenhower Park – Marathon Field

East Meadow, NY

🗓 EVENT HOURS

Friday, May 1, 2026

3:00 PM – 7:30 PM

Saturday, May 2, 2026

8:30 AM – 5:00 PM

Sunday, May 3, 2026

7:00 AM – 1:00 PM

🚨 VENDOR LOAD-IN & LOAD-OUT (STRICTLY ENFORCED)

FRIDAY

Load-In: 10:00 AM – 1:00 PM

Load-Out: 8:00 PM

SATURDAY

Load-In: 5:30 AM – 8:00 AM

Load-Out: 5:15 PM

SUNDAY

Load-In: 4:00 AM – 6:00 AM

Load-Out: 1:15 PM

⚠️ IMPORTANT – READ CAREFULLY

Load-in windows are STRICTLY ENFORCED.

Vendors arriving outside of their assigned load-in time will NOT be permitted to set up. No exceptions.

Due to race operations, road closures, athlete safety protocols, and police-controlled traffic patterns, late arrivals cannot be accommodated under any circumstances.

Please plan accordingly and allow extra travel time.

🔐 24-HOUR SECURITY

24-hour overnight security will be present on-site.

Vendors participating for multiple days or the full weekend may leave their booth setup in place overnight.

While security is provided, vendors are responsible for securing valuables, merchandise, electronics, and sensitive materials. Event organizers are not responsible for loss or damage.

🏕 SPACE OPTIONS

⭐ Premium Indoor Tent Space (10x10 Only)

• Available Friday and Saturday ONLY

• Electricity included

• Prime athlete packet pickup traffic

• Includes complimentary 10x10 outdoor space on Sunday (optional)

• On Sunday, the indoor tents are reserved for athlete operations

Rate: $475 (Friday & Saturday, complimentary 10x10 outdoor space on Sunday)

🌤 Outdoor Space (No Electric)

Available 1, 2, or 3 days.

10x10 Outdoor

• 1 Day: $125

• 2 Days: $225

• 3 Days: $325

10x20 Outdoor

• 1 Day: $225

• 2 Days: $400

• 3 Days: $575

Vendors must provide their own tents, tables, and equipment for outdoor spaces.

🚫 FOOD & ALCOHOL POLICY (MANDATORY COMPLIANCE)

Due to park and exclusive catering agreements:

• NO food vendors may apply

• NO alcohol vendors may apply

• NO food trucks permitted

• NO hot food

• NO on-site cooking

Food truck inquiries must contact the exclusive catering provider directly:

Phone: 516-933-4444

Email: Adam@DoverGroupNY.com

✅ TYPES OF VENDORS WE ARE SEEKING

This is a curated Health & Fitness Expo aligned with endurance athletes, marathon participants, and wellness-focused consumers. We are seeking:

🏃 Fitness & Athletic Brands

• Performance apparel

• Specialty footwear

• Compression gear

• Fitness accessories

• Wearable fitness tech

• Mobility & recovery

• Equipment

🥤 Packaged Sports Nutrition (No Prepared Food)

• Energy bars

• Protein bars

• Electrolyte drink mixes

• Ready-to-drink performance beverages

• Energy gels & chews

• Supplements

• Creatine / BCAA supplements

• Recovery powders

• Functional beverages such as mushroom blends and nootropics

  
  

💆 Recovery & Body Care

• Physical therapy clinics

• Chiropractors

• Sports massage providers

• Cryotherapy

• Compression therapy

• Stretch labs

• Acupuncture

• Cold plunge brands

• Foam rollers & recovery tools

• Muscle balm / CBD topical brands

🧬 Wellness & Performance Optimization

• IV hydration companies

• NAD+ therapy providers

• Hormone optimization clinics

• Functional medicine practices

• Longevity clinics

• Mental performance coaching

• Breathwork trainers

• Meditation platforms

• Red light therapy

🏋️ Studios, Clubs & Coaches

• Local fitness studios

• Boutique gyms

• CrossFit / HIIT studios

• Yoga & Pilates studios

• Personal trainers

• Running coaches

• Cycling studios

• Triathlon clubs

• Rowing clubs

• Pickleball facilities

• Bootcamp programs

  
  

📱 Tech & Innovation

• Fitness apps

• Wearable tech

• AI coaching platforms

• Health tracking platforms

• Smart recovery devices

• Sleep tracking companies

🧴 Athletic Personal Care

• Natural deodorants

• Performance skincare

• Anti-blister products

• Foot care products

• Sunscreen brands

• Electrolyte skincare

🧒 Youth & Community Sports

• Youth sports leagues

• Kids running clubs

• Pediatric sports programs

• Adaptive sports programs

Categories may be limited to prevent duplication and maintain quality vendor balance.

🏁 FULL EVENT SCHEDULE

FRIDAY – 5/1/2026

• 3:00 PM – 7:30 PM Long Island Health & Fitness Expo

• Athletes participating in the 1K, 5K, 10K, Half Marathon, Full Marathon, 22.4 Mile Challenge, and 35.5 Mile Challenge may pick up BIBS and Race Packets at the Expo

• 8:00 PM Race Start – Friday Night Lights 5K Fun Run

  
  

SATURDAY – 5/2/2026

• 7:00 AM – 7:45 AM BIB & Race Packet Pickup for 10K and 1K Athletes Only (Expo Tent)

• 8:00 AM Race Start – 10K Run

• 9:30 AM Long Island Health & Fitness Expo Opens

• Athletes participating in the 1K, Half Marathon, and Full Marathon may pick up BIBS & Race Packets

• 10:45 AM Packet Pickup & Race Day Registration for 1K Closes

• 11:00 AM Race Start – 1K Kids Run

• 5:00 PM Expo and Packet Pickup Closes

  
  

SUNDAY – 5/3/2026

• 5:30 AM Parking Opens

• 6:15 AM – 7:15 AM VIP Athlete Race Day Packet Pickup (Half & Full Marathon)

• 7:30 AM Race Start – Half Marathon & Marathon

• 8:00 AM Post Race Festival Opens

• 8:35 AM First Half Marathon Finisher

• 9:45 AM First Marathon Finisher

• 10:50 AM Marathon Course Closes at 13.1 Mile Mark

• 1:45 PM Racecourse Closed

📝 FINAL NOTES

• Categories may be limited to avoid duplication

• Vendors must provide their own tables, tents (outdoor), displays, and staffing

• Electricity is available only for indoor tent vendors

• Vendors must carry appropriate insurance and required permits

Refund request may be made no later that April 20th 2026. For refunds please call (718) 869-9501